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​​​​​Kentucky Revised Statute Chapter 141 requires employers to withhold income tax for both residents and nonresidents employees (unless exempted by law). Employers must withhold the income tax of the employees receiving "wages" as defined in Section 3401(a) of the Internal Revenue Code.

2018 Withholding Statement Reporting

Withholding statements include W-2, W-2G, and 1099 forms.

​Due Date: January 31, 2019

The withholding statement information (Forms W-2, W-2G, and 1099 Series) must be reported to the Kentucky Department of Revenue (DOR) on or before the January 31 due date. No extensions will be granted.

​Electronic Filing Requirement Lowered to 26 Withholding Statements

Employers or payers that issue 26 or more withholding statements must submit an electronic file or file Form K-5 online.

Employers and payers that issue less than 26 Kentucky withholding statements that are not reported in an electronic file must file Form K-5.

**Paper copies of Forms W-2, W-2G, and 1099 Series received by DOR will not be processed and will not be considered filed. Retain the paper forms for your records and only provide copies upon request.

​Withholding Statement Filing Options

  • EFW2 electronic file – by web filing or on CD
  • Publication 1220 electronic file – on CD only
  • Form K-5 – online filing (complete and submit online)
  • Form K-5 – online fill-in form (complete, print, and mail to DOR) (can't exceed 25 withholding statements)

Form K-5

Form K-5 is used to report withholding statement information from Forms W-2, W-2G, and 1099 and is completed online with two filing methods to choose from. It may be filed electronically by clicking the submit button or the completed form may be printed and mailed to the address on the form. However, the print and mail option is only for those reporting fewer than 26 withholding statements.

Note:  When printing the form to mail to DOR, a barcode will print at the bottom of the form. This barcode is used by DOR to process the form more accurately and efficiently.

 

Provided below is a list of software vendors who will electronically file your state and federal Wage and Tax Statement information and then mail Wage and Tax Statements to your employees. (Fees may apply.) To be redirected to their sites, please click on their logo below.

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K-5 Filing Information

Paper copies of Forms W-2, W-2G, and 1099 will no longer be accepted.


2019 Employer Withholding Tax Calculator

DOR has created a withholding tax calculator to assist employers in computing the correct amount of Kentucky withholding tax for employees.  The calculator was developed in a spreadsheet format so employers may use it for multiple employees.

2019 Employer Withholding Calculator.xlsx


Withholding Return Filing Quick Links

 


Filing Withholding Taxes

​File Online Returns

T​he Withholding Return and Payment System (WRAPS) provides the taxpayers of the Commonwealth the ability to file their Withholding K-1 and K-3 returns online. Taxpayers may file returns, view previously filed online returns, amend returns, request refunds and credit forwards as well as the ability to access the Enterprise Electronic Payment System for paying Withholding Tax Due.​

E-file W-2s​

Department of Revenue allows employers to submit wage and tax information via the internet as an alternative method of submitting the Report of Employees Annual Wage and Tax Information. This method is offered at no cost to the employer. Submission of Wage and Tax information must be filed on or before January 31.

Department of Revenue will assign a personal identification number (PIN) when the employer declares an intention to send annual wage and tax reports to Department of Revenue via the Web. To register, please fill out the Form 42A808 - EFW2 PIN and return it us.

To transmit W-2 files electronically, please visit https://revweb.ky.gov/w2ftp/wfLogon.aspx

Filers who registered to use the FTP software from previous years are already registered to use the web site. The PIN doesn't change. If you have forgotten your PIN number please call us (502) 564-7287.

If you have already registered and are ready to transfer your withholding information go to E-file and Payment Options in the top right hand corner of most of the pages within the DOR webpage.​

For more information, download 2018 Specifications for Electronic Submission of Annual Wage and Tax Information via Electronic Media or Web.

E-file 1099s and W-2Gs on CD​

We allow submission of Forms 1099 and ​​W-2G electronically on CD. Please follow the federal specifications for Information Return reporting with DOR defined fields in the B Record.

2018 Specifications for Electronic Submission of 1099 and W2G


Employer Payroll Withholding

The Kentucky Department of Revenue conducts work
under the authority of the Finance and Administration Cabinet.